It can be quite tricky to find a venue that has exactly what you are looking for, especially in areas like Hong Kong where indoor space is limited. Hong Kong doesn't have the best climate for outdoor activities either so if you want to play it safe, you’re better off with an indoor venue (potentially with access to an outdoor area). As Team Building and Training organisers, we have years of experience with finding adequate venues and are now sharing our secrets with you on how to go about finding the right venue for your event in Hong Kong. 1、Estimate the budget To determine the type of venue to choose, the budget is the first thing you want to look at. If you're on a tight budget, compromising on the material, quality and location is unavoidable. Reach out to the government to reserve a free (outdoor) area or to NGOs for a basic room. On the other hand, if your budget is rather high, the options are endless. Venues dedicated to hosting special events (e.g. weddings) and the large hotels will be able to provide you with all the help you need, from furniture to F&B to servicing staff, plus this will bring you peace of mind. 2、Determine the size of the room you'll need The number of attendees is probably the second thing to think about. If you're expecting over 50 people, you'll want to check out venues with experience hosting big events. For our team building events, we suggest you use well-known hotels because they already have everything in place, they are flexible, and sometimes they can even resize rooms. If you're expecting under 50 people, organisations like chambers of commerce often rent smaller spaces with basic equipment. It's also important to consider the set-up of the room because this will have an impact on the minimum size you will need. For example, for a cocktail party you can make use of the maximum capacity of the room, for banquet rounds you'll need double the space. 3、Decide on the location of the event The location and easy access to the venue are other important factors when considering different venues for your event. If your location does not matter, you could opt for coworking spaces, they are located all around Hong Kong and have spacious rooms with basic equipment. If the location does matter, you can go with any type of hotel, restaurant, bar or even sports clubs around the neighbourhood you would like to host the event. 4、Determine the equipment needed Something else worth taking into account is the equipment needed and what the venue can provide for you. It might save you a lot of trouble if the venue has tables, chairs, catering services, AV equipment, and other material available. As mentioned before, hotels and other large organisations (e.g. amusement parks or members’ clubs) are experienced with events and have everything you might need, including staff to help you set everything up. Another great option would be coworking spaces, they typically provide nice event spaces with basic material. However, they may not have AV equipment designed for large group presentations. It’s always a good idea to keep an eye open for venues with pop-up events. For instance, the Hong Kong Observation Wheel’s event space at the Central Harbourfront can be rented for unique events like corporate days, staff days and client functions – perfect for a team building activity. Another great option during the holiday season would be private, bespoke corporate days at the AIA Carnival. Companies can invite their staff and families to enjoy the rides for free, an exceptional corporate team building day assured. Get in touch with us for more information or check out their websites at https://hkow.hk/ and https://tgec.asia/ respectively. Finally, here are some dos and don'ts you might want to keep in mind when organizing an event in Hong Kong: Dos: If you're engaging the venue's crew to help you out, request for one to have a valid first aid training certificate. Anything can happen, especially in heat outdoors, and if anything, you would rather have people talk about the first aid hero than about the panic and wait for an ambulance. Review any requirements for your event - before booking the venue and especially before the start of your event. If you need to move tables and chairs around, signal/time for breaks, crew meals, etc., arrive approximately an hour early at the venue but also take additional time into account for the clean-up. When you arrive to the venue, introduce yourself to the Banquet Captain and other primary staff as they will be the people in the room helping you most throughout the day. Don'ts: Before booking a venue make sure you receive good, recent pictures of the actual room you will be using. A pillar in the centre of the room can be very hindering if you're going to be speaking or showing visuals on a wall. Try to find venues where natural daylight comes into the room. Especially if you're hosting an all-day event, spending it in a basement can be quite tiring for the crowd. Don’t leave a mess for the staff to clean up, tidy up after yourself throughout the day and especially at the end of the event. we share our secrets with you on how to find the perfect venue for your event in Hong Kong.
Fairmont, Accor’s luxury hotel brand with a distinguished legacy, introduces a series of dream venues for the perfect meeting, incentive, wedding or event. As each Fairmont property is a resplendent destination in the heart of its community, the brand is often chosen for its grandeur and glamour at the world’s most important events. Professional MICE planners will discover that Fairmont offers unique choices for memorable events, with each of the six Fairmont hotels in Greater China offering something unique. Fairmont Peace Hotel in Shanghai is the oldest Fairmont in China and is a legendary establishment long associated with the glory days of this Paris of the East. With its signature rooftop and terrace overlooking the Huangpu River, Fairmont Peace is a breathtaking setting for intimate weddings, glamorous product launches or unforgettable corporate events. Fairmont Yangcheng Lake near Suzhou offers an idyllic setting for MICE planners to incorporate environmental awareness and best practices into meetings through Eco-Meet, with a commitment to minimize the hotel’s impact on the planet. Boasting 33 acres, Yue Feng Organic Farm offers meeting participants the chance to observe beehive activities with A Ping, the hotel’s cultural and sustainability ambassador. Farm to table dining experiences can be savoured first hand with the hotel’s very own fresh organic produce. Sunset Dew Park spans 200 acres on the banks of Yangcheng Lake and is ideal for guests to participate in a variety of themed events, including outdoor teambuilding competitions. Fairmont Chengdu in the city’s burgeoning Hi-Tech Zone was capped earlier in 2019 by Manhattan, a resplendent party place that features the glamorous event venue Broadway Room. Inspired by The Great Gatsby’s era of opulence, Broadway Room is swathed in a bohemian Art Deco aesthetic that heightens its cabaret lounge ambience, making it perfect for private functions. Meanwhile, the hotel’s Grand Ballroom includes floor-to-ceiling Chinese watercolor paintings for an elegant backdrop to any grand occasion. Fairmont Beijing is nestled in the heart of the Chinese capital’s central business district, an unrivalled locale for any event, conference or meeting. Along with its state-of-the-art venues, the hotel includes a multi-purpose theatre for different film screening scenarios and the flexibility to accommodate intimate events. Fairmont Nanjing in the heart of the Hexi Central Business District is sited at the crossroads of business and culture, as it is mere steps away from Nanjing International Expo Center and Nanjing Olympic Sports Center. Its Grand Ballroom includes an elegant foyer flooded with natural light, making it a sought after space by the city’s elite for landmark celebrations and events. Fairmont Wuhan is slated to join its sister properties in mid-December 2019. Situated in the city’s Central Business District, it will be the only international luxury branded hotel in Wuhan. Along with a 1,200 square meter pillar free Grand Ballroom and eight function rooms, the hotel offers an in-house chapel for dream weddings. In addition, the hotel has an appointed 5G trial area allowing for high speed internet access for satellite telephone and video connections. In a recent report from Business Travel News, Fairmont is ranked as the market’s favorite hotel brand for business travelers in the luxury travel sector.* Fairmont hotels in China offer unparalleled choices for unforgettable events. Augmented by attentive and professional staff, the properties are at our guests and MICE planners’ disposal for creating the most memorable events for a wide range of milestones and celebrations. ” For more information or venue booking, please visit: https://www.fairmont.cn/meetings-weddings/ * Source: https://www.travelpulse.com/news/hotels-and-resorts/fairmont-surpasses-ritz-carlton-as-business-travelers-favorite-hotel-brand.html?_lrsc=38cc6