As the only international premium hotel in Xiangcheng District in the north of Suzhou, Pullman Suzhou Zhonghui debuts some of the brand’s latest innovative experiences within the Art at Play andMeet & Play hallmarks designed to bring even more cosmopolitan entrepreneurs rewarding experiences with effective ways to get work done.

MICE travellers and event planners will appreciate the 1,200 square meter column free grand ballroom, equipped with a 360 and 4D holographic project system that makes it suitable for any type of large event including spectacular weddings or immersive fashion shows. For small or medium size events, the hotel offers two junior ballrooms at 300 square meters and 220 square meters, plus five meeting rooms with flexible configurations designed with the latest Pullman MICE standards.

Further, Secret Garden is a terrace space available for outdoor events including weddings, cocktail parties, barbecues or social gatherings. A dedicated team including a connection engineer, event strategist and culinary master can provide sensitive and professional services to ensure every event proceeds smoothly.

Pullman Suzhou Zhonghui offers the brand’s Meet & Play, an innovative meeting concept for tailored events that combine business and leisure through an energized atmosphere infused with cultural elements, including a variety of options such as VR Suite, Unplugged Zone and Filling Station. Meanwhile, the Art at Play concept is embodied through the hotel’s art gallery on the seventh and 16th floors, which will showcase a series of exhibitions in partnership with local artists, photographers, sculptors, painters and designers to delight and inspire guests.

It can be quite tricky to find a venue that has exactly what you are looking for, especially in areas like Hong Kong where indoor space is limited. Hong Kong doesn't have the best climate for outdoor activities either so if you want to play it safe, you’re better off with an indoor venue (potentially with access to an outdoor area). As Team Building and Training organisers, we have years of experience with finding adequate venues and are now sharing our secrets with you on how to go about finding the right venue for your event in Hong Kong.

1、Estimate the budget

To determine the type of venue to choose, the budget is the first thing you want to look at. If you're on a tight budget, compromising on the material, quality and location is unavoidable. Reach out to the government to reserve a free (outdoor) area or to NGOs for a basic room. On the other hand, if your budget is rather high, the options are endless. Venues dedicated to hosting special events (e.g. weddings) and the large hotels will be able to provide you with all the help you need, from furniture to F&B to servicing staff, plus this will bring you peace of mind.

2、Determine the size of the room you'll need

The number of attendees is probably the second thing to think about. If you're expecting over 50 people, you'll want to check out venues with experience hosting big events. For our team building events, we suggest you use well-known hotels because they already have everything in place, they are flexible, and sometimes they can even resize rooms. If you're expecting under 50 people, organisations like chambers of commerce often rent smaller spaces with basic equipment.

It's also important to consider the set-up of the room because this will have an impact on the minimum size you will need. For example, for a cocktail party you can make use of the maximum capacity of the room, for banquet rounds you'll need double the space.

3、Decide on the location of the event

The location and easy access to the venue are other important factors when considering different venues for your event. If your location does not matter, you could opt for coworking spaces, they are located all around Hong Kong and have spacious rooms with basic equipment. If the location does matter, you can go with any type of hotel, restaurant, bar or even sports clubs around the neighbourhood you would like to host the event.

4、Determine the equipment needed

Something else worth taking into account is the equipment needed and what the venue can provide for you. It might save you a lot of trouble if the venue has tables, chairs, catering services, AV equipment, and other material available.

As mentioned before, hotels and other large organisations (e.g. amusement parks or members’ clubs) are experienced with events and have everything you might need, including staff to help you set everything up. Another great option would be coworking spaces, they typically provide nice event spaces with basic material. However, they may not have AV equipment designed for large group presentations.

It’s always a good idea to keep an eye open for venues with pop-up events. For instance, the Hong Kong Observation Wheel’s event space at the Central Harbourfront can be rented for unique events like corporate days, staff days and client functions – perfect for a team building activity. Another great option during the holiday season would be private, bespoke corporate days at the AIA Carnival. Companies can invite their staff and families to enjoy the rides for free, an exceptional corporate team building day assured. Get in touch with us for more information or check out their websites at https://hkow.hk/ and https://tgec.asia/ respectively.

Finally, here are some dos and don'ts you might want to keep in mind when organizing an event in Hong Kong:

Dos:

• If you're engaging the venue's crew to help you out, request for one to have a valid first aid training certificate. Anything can happen, especially in heat outdoors, and if anything, you would rather have people talk about the first aid hero than about the panic and wait for an ambulance.
• Review any requirements for your event - before booking the venue and especially before the start of your event. If you need to move tables and chairs around, signal/time for breaks, crew meals, etc., arrive approximately an hour early at the venue but also take additional time into account for the clean-up.
• When you arrive to the venue, introduce yourself to the Banquet Captain and other primary staff as they will be the people in the room helping you most throughout the day.

Don'ts:

• Before booking a venue make sure you receive good, recent pictures of the actual room you will be using. A pillar in the centre of the room can be very hindering if you're going to be speaking or showing visuals on a wall.
• Try to find venues where natural daylight comes into the room. Especially if you're hosting an all-day event, spending it in a basement can be quite tiring for the crowd.
• Don’t leave a mess for the staff to clean up, tidy up after yourself throughout the day and especially at the end of the event..

Fairmont, Accor’s luxury hotel brand with a distinguished legacy, introduces a series of dream venues for the perfect meeting, incentive, wedding or event. As each Fairmont property is a resplendent destination in the heart of its community, the brand is often chosen for its grandeur and glamour at the world’s most important events. Professional MICE planners will discover that Fairmont offers unique choices for memorable events, with each of the six Fairmont hotels in Greater China offering something unique.

Fairmont Peace Hotel in Shanghai is the oldest Fairmont in China and is a legendary establishment long associated with the glory days of this Paris of the East. With its signature rooftop and terrace overlooking the Huangpu River, Fairmont Peace is a breathtaking setting for intimate weddings, glamorous product launches or unforgettable corporate events.

Fairmont Yangcheng Lake near Suzhou offers an idyllic setting for MICE planners to incorporate environmental awareness and best practices into meetings through Eco-Meet, with a commitment to minimize the hotel’s impact on the planet. Boasting 33 acres, Yue Feng Organic Farm offers meeting participants the chance to observe beehive activities with A Ping, the hotel’s cultural and sustainability ambassador. Farm to table dining experiences can be savoured first hand with the hotel’s very own fresh organic produce. Sunset Dew Park spans 200 acres on the banks of Yangcheng Lake and is ideal for guests to participate in a variety of themed events, including outdoor teambuilding
competitions.

Fairmont Chengdu in the city’s burgeoning Hi-Tech Zone was capped earlier in 2019 by Manhattan, a resplendent party place that features the glamorous event venue Broadway Room. Inspired by The Great Gatsby’s era of opulence, Broadway Room is swathed in a bohemian Art Deco aesthetic that heightens its cabaret lounge ambience, making it perfect for private functions. Meanwhile, the hotel’s Grand Ballroom includes floor-to-ceiling Chinese watercolor paintings for an elegant backdrop to any grand occasion.

Fairmont Beijing is nestled in the heart of the Chinese capital’s central business district, an unrivalled locale for any event, conference or meeting. Along with its state-of-the-art venues, the hotel includes a multi-purpose theatre for different film screening scenarios and the flexibility to accommodate intimate events.

Fairmont Nanjing in the heart of the Hexi Central Business District is sited at the crossroads of business and culture, as it is mere steps away from Nanjing International Expo Center and Nanjing Olympic Sports Center. Its Grand Ballroom includes an elegant foyer flooded with natural light, making it a sought after space by the city’s elite for landmark celebrations and events.

Fairmont Wuhan is slated to join its sister properties in mid-December 2019. Situated in the city’s Central Business District, it will be the only international luxury branded hotel in Wuhan. Along with a 1,200 square meter pillar free Grand Ballroom and eight function rooms, the hotel offers an in-house chapel for dream weddings. In addition, the hotel has an appointed 5G trial area allowing for high speed internet access for satellite telephone and video connections.

In a recent report from Business Travel News, Fairmont is ranked as the market’s favorite hotel brand for business travelers in the luxury travel sector.* Fairmont hotels in China offer unparalleled choices for unforgettable events. Augmented by attentive and professional staff, the properties are at our guests and MICE planners’ disposal for creating the most memorable events for a wide range of milestones and celebrations. ”

For more information or venue booking, please visit: https://www.fairmont.cn/meetings-weddings/

* Source: https://www.travelpulse.com/news/hotels-and-resorts/fairmont-surpasses-ritz-carlton-as-business-travelers-favorite-hotel-brand.html?_lrsc=38cc6

As the only international luxury brand hotel in Wuhan, Fairmont Wuhan represents world-class service and enlightened elegance.

Situated in the most strategic spot in Central Business District of Wuhan, 318 spacious guest rooms and suites with a total space area of 2008sqm including a 1200sqm pillar-less Grand Ballroom,

8 function rooms and an in-house Chapel to suit all types of meetings and occasions.

From elegant corporate settings to the exclusive Fairmont service and facilities brings guests the unforgettable experience from start to the end.

Highlights for MICE

•Situated in Wuhan CBD, easy access to airport and train station

•Exclusive conference entrance

•Separate tea break area with selections

•Exclusive parking area for bus(max. 45-seat)

•8.5 meter high ceiling pillar-less ballroom, can be split by 3 individual parts

•Appointed 5G trial area, high speed internet access for satellite telephone and video

•Unmanned shuttle bus running in hotel area, adjacent to shopping malls, Wangjiadun Park, stadium convenient for team building

•5 outlets at choice can fully serve guests at the same time

What better way to align the team, build relationships, improve soft skills, and focus on key topics than a team offsite meeting, or “Team Away Day” Taking the team out of their everyday work routine for a special experience can bond and unite them – if planned and ran properly. We’ve put together some tips from our experience setting up and managing Team Away Days.

Location

Going offsite is a must. The location has to be interesting, inspiring, and most importantly, different from the everyday workplace.

Why

Be as clear as possible about the objective of your activity. It should be fun and rewarding for the participants, but also bring something useful back to your business. What will be the employees’ main take-away? What are your goals?

Date

Pick a date during an offseason so participants aren’t reaching for their phones to check emails, and make sure that everyone can make the date.

Activities

Your activities should be based on the “why” above. Whether the activities are “fun” or “developmental” – they should correspond to the offsite objectives. Are your activities fresh enough for those that have been through other Team Away Days before? Do they work towards your purpose?

Planning

Make sure that you cover all the details – food, breaks, coffee, materials, etc. – to make sure the actual day goes off smoothly. Like any business meeting – make an agenda and stick to it. If there are long sessions, it helps to include plenty of breaks – and insert sufficient fun elements as well.

Follow Up and Reflection

Make sure there is sufficient time to reflect on the activities, what was learned and how to apply them for moving forward. Progress made during the activities should be locked in and reinforced.

Getting Help

Professional facilitators can help ensure that your objectives are achieved, with a variety of fresh, energetic activities corresponding to your goals. Contact us to learn more about how we can supercharge your Team Away Day.

About BIC

With over 2 decades of operational experience in Thailand serving the various local and international clients, BIC Event is one of the fastest growing even planning, design, management and production company of South-East Asia.

Our enthusiastic team of event experts have handled all types of events generating from meetings and conferences involving esteemed delegates, product launches and event marketing for various major league companies, commercial events like concerts, stage shows, theme parties and many more.

The goodwill of BIC is built on the foundations of our clients appreciating the work BIC has done for them. With our team committed to provide outstanding results and flexibility to meet and overcome challenges, BIC has the mission of “Striving to be the Top of Asia”.

Company Overview

With over 40+ expert event individuals bonded in different teams constantly working hard using their creativity, enthusiasm and flexibility to provide the clients with events that are out of the box spreading uncountable smiles and happiness but most importantly, serving the mission of the event.

BIC Event can be termed as a 360 Degree Event Management company providing the premium quality solutions for not only the MICE Sector but also for the commercial / social event sector. Our wealth of experience in producing stunning events, both locally and internationally, has created a solid bedrock of client commitment as well as best practices which made Bhuket Incentive & Convention Planners grow from strength to strength over the years.

Our area of expertise

• Event Management
• Stage Management and Shows
• Creative Activity and Program Management
• Logistics Support
• Man Power

Event Design

• Creative Concept & Stylish
• 3D Visualizing
• Event Theme Decoration
• Set & Stage Design
• Graphic Design
• Cinematography and Multimedia Design

Event Production

• Staging and Truss
• Decoration and Fabrication
• Lighting and Sound System
• Modular Event Structures
• Equipment and Furniture Hire
• Luxury Party Rental

Event Technology Support

• Event Mobile Application
• Event Mobile Site
• Event Registration and Evaluation
• LED Screen Solution
• Mapping projection

Event and Brand Strategy

• Marketing Content Planning & Design
• Project Brand Strategy & Development

Our range of services

• Meetings and Conference
• Incentive and B-Leisure
• Exhibition and Trade Shows
• Theme Event and Party
• Product Launch and Grand Opening

WHO WE ARE

Vivaterra Group is a DMC founded in 1996, with own offices in Argentina, Brazil and Peru.

Recognized as a quality leader in South American MICE market, providing “business to business” services to high demanding customers as Tour Operators, Incentive Houses and Global Corporations.

Proudly member of Traveller Made, we have also been selected as the exclusive DMC of Emirates Airline Holiday & Corporate Division.

We are grateful of serving valued customers as HH Travel, Diadema, Souluniq, Across Latin, CTrip, Zanadu

WHAT WE DO & HOW WE WORK

From a business meeting, an incentive plan, special interest programs to cruise and leisure travel products, Vivaterra Group provides an excellent service to guarantee the success of our customer’s trips.

Our core is bespoke experiences.  Our company deeply invests in knowing and testing all products we offer to put that special magic touch in the end program for your clients.  We aim to be your local eyes offering dedicated guideline for your clients coming to South America.

Vivaterra Group provides professional planning and customized programs offering high-end services, hand to hand coordination on spot, unique experiences with vast staff that brings end client that local guideline they are looking for to make their incentive an unforgettable journey.

The best understanding of our customers is also important for the company. Our staff includes an exclusive team with native speakers from China.

DESTINATIONS & EXPERIENCES

We create travel experiences based on specific interests:  nature, local culture, food and wine, golf, tango, carnival tours, eco-experiences, sport and outlive, among others.  Vivaterra Group has a strong experience on shore excursions and pre-post cruise programs for individual passengers or groups that come to South America  to Antarctica cruises

We met Peter Pottinga, General Manager of Harbour Grand Kowloon Hotel to understand more about Hong Kong as a destination, in exploring the hotel’s facilities and unique features of catering to Corporate Meetings Organizers and Events Planners.

1.)Can you tell us a bit about yourself and your career?

I am originally from Holland and had lived abroad throughout my childhood. From a young age, I yearned to pursue a career overseas, and quickly realized that the hospitality industry not only fits my passion, but also provides the opportunities for career developments abroad. After graduating from a hospitality school, I started my career with IHG in Holland and thereon embarked on career developments in USA, Scotland, London, Slovakia in Bratislava and onward move to China at the Shenzhen Crowne Plaza Landmark.

Two and a half years ago, came the opportunity to move to Hong Kong to embark on a new chapter of my career with Harbour Grand Kowloon. After 20 years with IHG, the assignment was infinitely a very exciting career move as it also entailed the opening of a new convention centre, apart from overseeing the overhaul and total renovation of the hotel.

2.)What do you like the most about being a hotelier?

I love the dynamism of managing and overseeing the operations of a hotel. As an example, just last Saturday we had 5 weddings held simultaneously, and the hotel was packed not only with wedding guests but also with tourists from all around the world in the lobby, either checking in or out, and a myriad of other activities. The high octane energy from all these activities is truly spectacular and reinforce my passion for the hotel industry.

Another part I truly love as General Manager of Harbour Grand Kowloon is to inculcate or I should rephrase - to re-emphasize concepts and standards, and more importantly to follow through with the implementations and review the results. We have the slogan of “Grand has no limits” that truly reflects our state of mind and the countless possibilities to refocus and enhance the products and services continually. For example the terrace where we are sitting at this moment (Editor: stunning views over the harbour at the hotel facade, entrance and throughout the hotel) was out of use for the last three years, then we decided to reconstruct it. It was reopened recently, and is now a special venue where we can serve guests coming into the hotel, enjoying evening drinks or dinners.

3.)What are the challenges you face as a hotelier?

My job as a General Manager of Harbour Grand Kowloon is quite different from my previous assignments, as we are a totally renovated and refurbished hotel.

We started from ‘Ground Zero’ a few years ago and now the hotel is swanky and feels brand new. As a matter of fact, our mission is not only in planning well ahead for sustainable growth, but also in continuous enhancement of innovative products and services. Market trends and business environment are changing rapidly, and similarly with us as within the next six months, we will have additional guest rooms as well as a brand new ballroom, and more facilities to cater to our guests.

4.)Can you tell us more about your hotel and destination?

Hong Kong is indeed a vibrant destination with guests from all around the world.

We are very fortunate with our hotel location, at the waterfront with stunning views of Hong Kong Island and Victoria Harbour. We provide an experiential urban resort stay, and this in itself is a unique location within Hong Kong.

Guests staying at Harbour Grand Kowloon will experience the ubiquitous Hong Kong with the very best that the city can provide. A sense of arrival is prevailing the minute one enters the hotel lobby with the stunning view of Hong Kong Island.

The hotel is the largest 5 star hotel in Hong Kong with a big guest room inventory, and a plethora of meeting space, plus extensive benefits for Meetings Organizers and Events Planners. There is direct access to Tsim Sha Tsui promenade and hotel is directly on Victoria Harbour.

Last but not least, the most unique feature is the private pier located at the front of the hotel. You can very easily arrange a sunset cocktail on a yacht, or reach Lantau Island on a traditional junk for an unforgettable seafood dining experience.

The Pullman Changbaishan Resort is pleased to announce the appointment of Mr. Dominique Bonnel as the General Manager of the hotel. Mr. Bonnel will oversee the hotel's pre-opening and operations, leveraging his strengths and expertise in F&B, business development and pre-opening.

Mr. Bonnel, a French national, multilingual and Mandarin speaker, brings with him nearly 30 years of international experience in hotel management. China is actually his second home where he has spent 23 years and achieved several milestones in his career. He commenced his career at the White Swan Hotel Guangzhou as western executive chef in October 1992, where he successfully developed the 5 restaurant outlets. Since then, he has held several management positions at Shangri-La, Marriot (Starwood Hotels), Regent, Mandarin Oriental and AccorHotels. He took part in 3 pre-opening properties and played important role in the pre-opening of the Regent Beijing and Mandarin Oriental Beijing. From 2010 to 2015, he also extended his expertise to business development and distribution of wine and spirits, and significantly improved the market share of several brands. Prior to joining Pullman Changbaishan Resort, Mr. Bonnel was the Resident Manager of the Pavilions Phuket, a luxury resort in Thailand.

Mr. Bonnel enjoy working closely with the team to make sure they are happy and deliver the best of themselves to achieve the goal, which is making Pullman Changbaishan Resort a place where families, friends and conference groups will leave with wonderful memories.

Pullman Hotels & Resorts, AccorHotels’ new generation of upscale hotels, is a cosmopolitan brand that offers hyper-connected travelers an experience that combines both efficiency and wellness.

Global nomads are captivated by the brand and appreciate its business, fitness and restaurant facilities as well as its focus on innovative design. Pullman has over 117 hotels and resorts in 33 countries in Europe, Africa, the Middle-East, Asia Pacific and Latin America.

AccorHotels is a world-leading travel & lifestyle group and digital innovator offering unique experiences in more than 4,100 hotels, resorts and residences, as well as in over 3,000 of the finest private homes around the globe.

Uniquely different.
Autumn Meetings at AccorHotels
- Get 8% off on meeting room rental
-Unlimited high speed Wi-Fi in the meeting room
- Le Club AccorHotels Meeting Planner points

*This offer is valid only for reservations made from August 21 to November 30, 2018 and events held from September 1 to November 30, 2018.
*Bookings with room reservations meeting the minimum required number (of the hotel) will be eligible for this offer, subject to the hotel’s terms of sales and actual booking conditions.
*Points reward for members of Le Club AccorHotels Meeting Planner.
*This offer is valid at any participating AccorHotels hotel in Greater China.

Become a member of Le Club AccorHotels Meeting Planner

Choose from 2,400 venues to organise your meetings and events
Earn loyalty points for every event you organise
Benefit from exclusive membership perks

So easy to join!
Visit any of our hotels participating in this program and follow the simple steps to register.
For more details, visit: accorhotels.com/meetingplanner

Contact us now for more details: 
· +86 (0) 21 6119 9836
· Lily.Li@accor.com